I imagine this will be discussed over the week-end.
I feel if it is to go ahead there would need to be a meeting held fairly soon and get a rough idea of how many people would be available to help on the day, pick a suitable day well ahead to facilitate as many as posslble, see if this is o.k. with the Well and see who could bring samples etc. I think it would need at least 7 or 8 people available on the day to help with the running of it.